Alberta - Obtain Controlled Goods Directorate Registration

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Procedure

Pre-registration processes
Before beginning the application process, the applicant has to accomplish the following requirements:

1. Firstly, the applicant has to appoint an authorized individual who should agree to and attest the application. He/she could be the owner or another senior official of the organization.
2. He/she will also be required to undergo a security assessment and a criminal record check. To know more about criminal record check, visit Royal Canadian Mounted Police
3. Then, the applicant should proceed to appoint a designated official. He/she must consent to the program for conducting a security assessment.
4. He/she must register for and complete the Mandatory Training for Designated officials before the approval of the registration. Visit Mandatory Training registration
5. Visit the following link for more information relevant to the appointment of designated official Appoint a designated official

Upon completion of the above mentioned processes, the applicant can apply for the registration through any of the following ways:

• Apply through email

1. To apply for Controlled Goods Directorate Registration through email, the applicant has to send an email application to the Controlled Goods Directorate.
2. Email address to which application has to be sent can be found below: dmc-cgd@tpsgc-pwgsc.gc.ca
3. First, the applicant has to visit the following link to complete the application form application form
4. Or, the applicant can also download the application form by clicking the following application PDF
5. Proceed to complete the application form with required details and information such as information about his/her organization, the controlled goods, and the names of the authorized individual, designated officials, owners and business officials.
6. After that, the applicant has to complete a Security Assessment Application for each of the required individual in the organization Security Assessment
7. The Security Assessment Application can be completed either electronically with the help the link provided above or manually with the help of the following PDF document Security Assessment Application PDF
8. Once completed filling the forms, the applicant has to attach the documents mentioned in the “Required Documents” section of this page.
9. Then, the applicant has to make soft copies of the forms and required documents, and send them to the email address mentioned above.
10. There is no cost to register in the Controlled Goods Program. However, the applicant may incur administrative costs when complying with the Defence Production Act.
11. Upon submission of the application, it will be assigned to a registration analyst for processing. He/she will check and verify the application and attached documents.
12. On completion of the analysis, if everything submitted by the applicant is found sufficient, the Directorate will invite the applicant through phone call or email or any applicable means and issue a Certificate of Registration.
13. If the application is rejected or denied, the office will send a relevant notice to the applicant through mail or email. The application process usually gets completed within 32 business days.
14. The applicant can inquire about the status of the application after the 4-week waiting period.

• Apply through courier/mail

1. To apply for Controlled Goods Directorate Registration through courier/mail, the applicant has to send an application to the Controlled Goods Directorate’s mailing/courier address.
2. The mailing/courier address can be found in the following contact link
3. First, the applicant has to visit the following link to complete the application form
4. Or, the applicant can also download the application form by clicking the following application PDF
5. Make sure that all the documents listed in the “Required Documents” section of this page, are available.
6. Proceed to complete the application form with required details and information such as information about his/her organization, the controlled goods, and the names of the authorized individual, designated officials, owners and business officials.
7. After that, the applicant has to complete a Security Assessment Application for each of the required individual in the organization Security Assessment
8. The Security Assessment Application can be completed either electronically with the help the link provided above or manually with the help of the following PDF document Security Assessment Application PDF
9. Once completed filling the forms, the applicant has to attach the documents mentioned in the “Required Documents” section of this page.
10. Then, the applicant has to send the forms and required documents to the courier/mailing address mentioned above.
11. There is no cost to register in the Controlled Goods Program. However, the applicant may incur administrative costs when complying with the Defence Production Act.
12. Upon submission of the application, it will be assigned to a registration analyst for processing. He/she will check and verify the application and attached documents.
13. On completion of the analysis, if everything submitted by the applicant is found sufficient, the Directorate will invite the applicant through phone call or email or any applicable means and issue a Certificate of Registration.
14. If the application is rejected or denied, the office will send a relevant notice to the applicant through mail or email. The application process usually gets completed within 32 business days.
15. The applicant can inquire about the status of the application after the 4-week waiting period.

• Apply through fax

1. To apply for Controlled Goods Directorate Registration through email, the applicant has to send a facsimile to the Controlled Goods Directorate’s fax number.
2. Fax number to which the application has to be sent can be found below: 613-948-1722
3. First, the applicant has to visit the following link to complete the application form
4. Or, the applicant can also download the application form by clicking the following application PDF
5. Make sure that all the documents listed in the “Required Documents” section of this page, are available.
6. Proceed to complete the application form with required details and information such as information about his/her organization, the controlled goods, and the names of the authorized individual, designated officials, owners and business officials.
7. After that, the applicant has to complete a Security Assessment Application for each of the required individual in the organization Security Assessment
8. The Security Assessment Application can be completed either electronically with the help the link provided above or manually with the help of the following PDF document Security Assessment Application PDF
9. Once completed filling the forms, the applicant has to attach the documents mentioned in the “Required Documents” section of this page.
10. Then, the applicant has to send the forms and required documents to the fax number mentioned above.
11. There is no cost to register in the Controlled Goods Program. However, the applicant may incur administrative costs when complying with the Defence Production Act.
12. Upon submission of the application, it will be assigned to a registration analyst for processing. He/she will check and verify the application and attached documents.
13. On completion of the analysis, if everything submitted by the applicant is found sufficient, the Directorate will invite the applicant through phone call or email or any applicable means and issue a Certificate of Registration.
14. If the application is rejected or denied, the office will send a relevant notice to the applicant through mail or email. The application process usually gets completed within 32 business days.
15. The applicant can inquire about the status of the application after the 4-week waiting period.

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Required Documents

• Completed Registration form application PDF
• Business Information
• Description about the organization's business activities
• Description of Controlled Goods
• Document of the site

Documents to be submitted by each required individual:

• Completed Security Assessment form
• Two soft/hard copies of Government-issued Identification (at least one photo ID)
• Proof of Citizenship (birth certificate, passport, permanent resident card)
• Proof of residence (driver's licence, government-issued document with address)
• Certified Criminal record check (based on name/fingerprint)

Refer “How to register” section in the following link for complete list of required documents
To verify the eligibility, the businesses should submit any of the following documents:
Incorporated businesses

• Certificate of incorporation
• Certificate of amalgamation
• Certificate of amendment
• Certificate of continuance
• Certificate of compliance
• Master business licence
• Registraire des entreprises du Québec

Unincorporated businesses and organizations

• Business name registration
• Harmonized sales tax (HST) number
• Goods and services tax (GST) number
• Provincial sales tax (PST) number

Office Locations & Contacts

Controlled Goods Program,
2745 Iris Street,
3rd floor,
C/o PSPC Central Mail Room,
Place du Portage,
Phase III, 0B3,
11, Laurier Street,
Gatineau,
QC K1A 0S5
Telephone: 1-866-368-4646 (Toll-free number), 613-948-4176 (National Capital Region)
Call us Monday to Friday, 8:00 am to 5:00 pm Eastern Time. Services are available in English and French.
Fax: 613-948-1722
Email: dmc-cgd@tpsgc-pwgsc.gc.ca
Website link
Contact link

Eligibility

• Any individual, who lives in Canada on a regular basis as either a Canadian citizen or a permanent resident and carries on business in Canada, is eligible.
• Businesses that are incorporated or authorized by federal, provincial or territorial law to operate as a business in Canada are eligible.
• These businesses can be sole proprietorships, partnerships and corporations as well as organizations such as universities, legions and associations.

Refer eligibility

Fees

There is no cost to register in the Controlled Goods Program. However, the applicant may incur administrative costs when complying with the Defence Production Act.

Validity

Registration is valid for up to 5 years from the date of approval.

Documents to Use

Application form application PDF
Security Assessment Form Security Assessment Application PDF

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

An application for registration, along with all supporting documentation, can take 32 business days to process.

Related Videos

Videos explaining the procedure or to fill the applications.
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Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
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e.gIn the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Incomplete applications will not be processed and will be returned to the addressee. To avoid delays, the applicants have to review their applications before submitting.
• They should also ensure that all sections have been filled out and supplementary documentation has been included.
• Once fully completed application and supporting documentation have been received, allow 45 calendar days to process.
• Applicants are advised to refer the following guidelines to know more about the program guidelines
• Registered persons have an obligation to report to the program, any and all changes to the information provided in the application for registration form within 10 business days from the date of the change.
• Refer the following link to know how to make an amendment

Required Information

• Language of Correspondence
• Type of Business
• Legal Name and/or Business Name
• Head Office Civic Address
• Mailing Address
• Telephone Number and fax number
• Email address and website address
• No. of employees in organization
• No. of employees who will be dealing the Controlled Goods
• Organization’s business activities description
• Description of Controlled Goods

Need for the Document

• According to the legislation, any individual in Canada who needs examine, possess or transfer controlled goods, must get registered with the Controlled Goods Program organized by the Canadian Government.
• Refer for more information need to register

Information which might help

• Any person who fails to comply with the Defence Production Act may have their registration with the Controlled Goods Program suspended or revoked or face prosecution for failing to comply and be subject to a fine not exceeding $2,000,000, and/or imprisonment not exceeding 10 years.
• The expiry date is indicated on the certificate of registration. If extended, the expiry date is noted on the file in the Controlled Goods Program registration search registration search
• To know more about renewal Link registration renewal

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Controlled Goods Program roadmap
Exemptions from registration
compliance with registration
more information

Others

More information which might help people.