Uganda - Replace a Lost/Damaged Land Title

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Procedure

• If any original certificate of title is lost or destroyed or so obliterated as to become illegible, the registrar may cause a copy of it to be prepared.
• The registrar of title shall endorsed with all such entries as were upon the original so far as they can be ascertained from the records of the office and other available information from the applicant.
• The land officer shall make you sign a memorandum upon the copy stating that it is a substitute to be used in place of the original.
• Then, what has become of the original so far as known or supposed, and from the date of the copy being so signed it may be bound up in the Register Book and used in place of the original for the purpose of dealings.
  
  

1. Apply for a replacement of lost land title to the registrar Titles Office of the Uganda Land Commission. This is done by way of a Lost Title application in the form of a Statutory Declaration.
2. The application must be made by all the registered owners, fully describing the circumstances of the loss and giving details as to where the duplicate title was normally kept, by whom, when and where it was last seen, among other things. In case the duplicate title is lost by theft or fire then additional proof may be required such as a Police or Fire Report.
3. When the application is approved then you will be directed to advertise in a newspaper the loss of the Title and the intention of the Registrar to cancel the Title and issue a new one.
4. You will then forward the relevant sheet of the newspaper along with the appropriate fees and the new Title will be issued.

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Required Documents

• Identification Card;
• Passport photo.

Office Locations & Contacts

Uganda Lands Commission - Head Office,
PLOT 3-5 Portbell Road, Nakawa
BLOCK “B” 4th Floor Nakawa Business Park
Kampala, Uganda
P.O. Box 36408
Kampala, Uganda
Tel: 0414-235-597
Enail: info@ulc.go.ug
Website: Link

Eligibility

• Anyone who owns original land can apply for a land title replacement of a new land title.

Fees

• Total fees for replacement may go up to 47,500/= and 67,500 for companies.

The fees is broken down as below.

• Search and Consent Fee - UGX 25,000 /= (UGX 10,000 search fee + UGX 2,500 bank fee, UGX 10,000 Consent fee + UGX 2,500 bank fee)
• Companies Registry a Special Resolution - UGX 20,000/= (When the transaction involves companies, they must file with the companys registry a special resolution authorizing the transaction, which costs)
• Registration Fee - UGX 22,500 (UGX 20,000 in fees + 2,500 bank fee

Validity

• A land title has no validity period as long as it is issued by the authorized body and transfer of title to another person is not made.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• Processing time may be three (3) to four (4) weeks; however when the new digitalized process of the lands office is completed, chasing for a replacement of a new land title will be taking minutes instead of weeks.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Visit the ministry of lands to acquire necessary application forms and accurately fill them;
• Make copies of all the necessary documents.
• Make all payments and
• Submit application to the land office

Required Information

• Full name and address of applicant
• Details of the lost Land in question i.e. location, plot and block numbers.
• Details of original owner.

Need for the Document

• A land title is a document that authorizes and verifies ownership of land. In Uganda, the law provides for 2 types of certificate of land ownership, namely: -
• A certificate of title issued by a Registrar of Titles under the RTA cap 230 and only qualifies to Mailo, leasehold and freehold tenures and
• A certificate of customary ownership / occupancy issued by a recorder under the Land Act 227 and only applies to customary tenure and tenancy by occupancy respectively.

Information which might help

It is important to note that:

• The Land Registry is currently undergoing a file digitization process which involves scanning all paper files and creating a computer database.
• The consent form has a dual purpose, because it is the same form that is used for the payment of taxes, so even in instances where the land is owned in freehold and there is no need to obtain consent to transfer, the same form will be used to determine tax payments owed and to make payment.
• ULC can only acquire a freehold certificate out of former public land by applying to the respective Land Board where the subject land is located.
• ULC cannot grant an interest out of government land greater than leasehold.
• Occupants on Government land do not enjoy security of occupancy.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• http://www.doingbusiness.org/data/exploreeconomies/uganda/registering-property/
• http://www.ugandanconventionuk.org/2011/07/21/government%E2%80%99s-computerization-efforts-to-simplify-land-registration-for-ugandans/
• http://www.kcca.go.ug/
• https://businesslicences.go.ug/kcfinder/upload/files/BLRC%20Full%20Report-Vol.2%282%29.pdf
• https://ulii.org/ug/legislation/consolidated-act/230

Others

More information which might help people.