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Uganda - Register International Non-Governmental Organisation (Foreign NGO)

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ProcedureEdit

Registration of Foreign NGO

  1. The applicant’s first step is to obtain a notarized recommendation letter from the home office from the country of origin where the organization is already in operation or from their embassy in Uganda if the promoters are already in Uganda.
  2. The second step is to obtain a notarized letter from the headquarters of the organisation authorizing the opening of a branch in Uganda.
  3. The third step is to obtain a recommendation from the diplomatic mission of Uganda in the country from which the organisation is originating.
  4. The applicant should sign a Memorandum of Understanding between the Organisation and the relevant line Ministry in Uganda.
  5. Attach the Photocopies of immigration status of the promoters together with all the documents before apply for registration.
  6. Attach the Photocopies of qualification papers and evidence of work experience of volunteers coming to work in Uganda
  7. Include a certified notarized copy of the constitution of the organisation which should have been certified by the home office in the country of origin.
  8. Curriculum Vitae of the promoters and expatriates working for the organisation in Uganda should also be included on the documents.
  9. Include a Certificates of good conduct from their government for the people coming to work in Uganda.
  10. The applicant should then write a letter to or visit the secretariat of National Bureau for NGO specifying the area of operation and attach all the above documents.
  11. The application form N can be downloaded from the ministry of interior affairs (MIA) website portal, please read through the instruction carefully and fill the application form accurately Application
  12. Fill Form N which should be duly completed and signed by at least two promoters. The names of the promoters should be printed in front of their signatures on the form. Promoters are the owners of the organization
  13. The Organization should bring all its papers/application on a Spring Manila File Cover.
  14. On the cover of file, please print in Capital Letters the names of the organization, the address/Box number and telephone contacts in case you are required to appear before the NGO Board.
  15. Every organization should reserve its name with the Registrar General’s Office at the Ministry of Justice. This is done to make sure that no other organization will use your names or the name of the organization is free to be used by you. In case of subsequent change of names, a reservation must be done again
  16. The NGO Board sits once every month, to verify and process all the applications from varies NGO’s applicants,
  17. After the NGO Board have verified all the document the applicant can now proceed to pay a Registration fees of USD$75.

Issuance of certificate of Registration

  1. If the NGO application has paid for registration and complied with the requirements for registration, the Bureau shall issue a certificate of registration to the organization.
  2. The certificate of registration shall be in Form N prescribed in the schedule and shall indicate the name, registration number and the date of registration of the organization.
  3. Collection of Permits/Incorporation Certificates is by any official of the organization after a month of lodging its papers. Any other parties sent for that purpose should have authority letters from the organization.

Note

  • Every Constitution must in addition to other requirements have a dissolution clause.
  • When an organization closes down (even temporarily) the NGO Board should be informed.
  • Note that the fees mentioned herein are bound to change when it is deemed necessary by the Government
  • All Lawyers, consultants are advised to come with at least one of the officials of the organization being represented. The Secretariat will not welcome documents without their officials.
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Required DocumentsEdit

Registration of NGOs incorporated outside Uganda

  • Any NGO incorporated outside Uganda shall apply to the Bureau for registration in Form N and the application shall be accompanied by:-
  1. Proof of payment of prescribed fees
  2. a certified copy of certificate of incorporation from the country of origin;
  3. a certified copy of its constitution, or charter, or memorandum of association, or any other documents governing the NGO;
  4. a certified copy of resolution authorizing registration in Uganda;
  5. a certificate of good conduct of the signatories to the resolution in sub regulation 3(d) or at least two board members of the NGO;
  6. a curriculum vitae of at least two board members of the NGO;
  7. a recommendation from their government or missions accredited to Uganda;
  8. a recommendation from the ministry of foreign affairs in Uganda;
  9. a chart showing its organizational structure as stipulated in its governing documents;
  10. a copy of valid identification document for at least two board members;
  11. a work plan and budget or strategic plan for the organization;
  12. a statement complying with section 45 of the Act (staffing);
  13. a recommendation from District NGO Monitoring Committee (DNMC) where its headquarters will be located and the responsible ministry or ministries or government or department or agency.

Office Locations & ContactsEdit

The National Bureau for Non Governmental Organizations - Head Office,
3rd Floor, Kingdom Kampala,
Plot No. 31A-35A, 37A-39A Nile Avenue,
Kampala - Uganda
P.O. Box 24216,
Kampala - Uganda
Telephone: +256-313-287-300
Email: info@ngobureau.go.ug
Website: Link

Uganda Registration Services Bureau - Head Office,
Uganda Business Facilitation Centre
Plot 1 Baskerville Avenue,
Kololo,
Kampala
Toll Free: 0800 100 006
Call Center: +256 417 338 100
Phone: +256 414 233 219 / 0417338000
Fax: +256 414 250 712
Email: ursb@ursb.go.ug (General Correspondences)
Email: helpdesk@ursb.go.ug (For Enquiries)
Website:Link

EligibilityEdit

Foreign establish non-government organization (NGO) who want to operate in Uganda.

FeesEdit

Registration fees of USD$75.

ValidityEdit

A certificate of registration shall be issued in the first instance, for a period of twelve months from the date of issue of the certificate.

Documents to UseEdit

NGO APPLICATION FORMS: Application

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

The NGO Board sits once every month. Any registering NGO should expect its Certificate of Incorporation after a month of lodging its papers.

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

  • Where the Bureau refuses to register an NGO, it shall give reasons for the refusal (sec. 30) and notify the NGO of its decision within thirty (30) days from the date of the refusal.
  • The refusal notification shall be in Form C as prescribed in the schedule.


Required InformationEdit

  • Name of the NGO
  • Names of all the official members
  • Residential address of the organization
  • Sketch of the location area of the operating site
  • address/Box number and telephone contacts of the organization


Need for the DocumentEdit

  • According to the 2006 Non-Government Organizations Registration Act all NGOs are required to apply for permits before they can be allowed to operate in Uganda.

Information which might helpEdit

Enter other informations which might help.

Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External LinksEdit

OthersEdit

More information which might help people.


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