Timor-Leste - Obtain Police Clearance Certificate (Criminal Record Certificate, Certificado De Registo Criminal)

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Procedure

Applying process in Timor-Leste (East Timor) for citizen and non citizen.

A. Apply in-person.

1. Applicant shall apply for Police Clearance Certificate in-person with “Office of Civil Registrations”.
2. Link for contact: link
3. Go to the respective office. Application forms can be obtained from the office on visit. Don’t forget to take the required copy of documents along with originals to the office.
4. Please follow as per authorities guidelines and submit the completed application along with documents. Applicant should pay for any charges, if required as advised.
5. This application will be processed by respective department.
6. The certificate can be collected from the office where applicant applied in-person upon notification or issued as per norms.

Applying process - overseas for citizen and non-citizens.
A. Apply through representative.

1. Applicant shall mandate a authorized representative to apply on their behalf at the “Office of Civil Registrations”.
2. Link for contact: link
3. The mandated person should be entrusted with the “procuracao” (power of attorney) to apply for it.
4. Representative should carry required documents and the completed application form and go to the respective office.
5. Please follow as per authorities guidelines and submit the completed application along with documents. #Representative should pay for any charges, if required as advised.
6. Please follow as per authorities guidelines and submit the completed application along with documents. #Representative should pay for any charges, if required as advised.
7. This application will be processed by respective department.
8. The certificate can be collected from the office where applicant applied in-person upon notification or issued as per norms.

Note:

Representative should carry the following while applying.

• “procuracao” (power of attorney)
• ID card or passport.

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Required Documents

Country specific

• Valid identity document (identity card, passport, driving license).
• Valid passport.
• Citizen proof/Document of National Identity (DNI).
• ‘Declaro doDomicilio’ signed by Chief of Village or Sub District Administrator

Foreign national

• A copy of your passport while living in Timor-Leste.
• A copy of your permit of stay in Timor-Leste, passport number and place of issue as well.
• Proofs of legal stay (copy of passport held during the said period with respective stamp and seal).

In general

• Application form
• Valid citizen proof with photo (respective ID’s issued by respective nation).
• Email ID (useful to communicate issues with respect to your application)
• A self-addressed envelope with or without stamps (as required).
• Valid contact number (applicant can be communicated)
• Passport-size photos.
• Birth certificate (as per requirement).
• “procuracao” (power of attorney)

Office Locations & Contacts

Direção-Geral dos Serviços de Registos e Notariado,
Diretor Geral,
Crisogno da Costa Neto,
E-mail : cneto@mj.gov.tl,
Phone: (+670) 77230148
Contact details: link and link2

Eligibility

• Applicant with valid passport and a valid address proof.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• The current address of the applicant must be same as in the passport and other supporting documents.
• Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

Fees

• No fees required.
• Fee/charge varies for case to case. Updated fee requirement will be provided by respective authorities while applying.

Validity

Validity norms vary from country to country.

Documents to Use

Form to be filled and ten fingers impression to obtain "Criminal Record" http://goo.gl/JWjWFB

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure. 
  

Processing Time

Processing time varies with respect to the country from where applied.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

The application must contain data:

• name of the person, in case of change of name and surname and the original name or the original name or nickname if it is held,
• date of birth,
• identification number,
• place and district of birth,
• State of Birth
• permanent address,
• the alien's country of birth and,
• citizenship,
• sex,
• name and surname of father
• name and maiden name of mother.

Need for the Document

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

Police certificate is also known as good citizen certificate, good conduct certificate, police clearance certificate, or judicial record extracts. Applicants may have to submit fingerprints and certain personal information to request a criminal record check, and the police or government agency may charge a fee. If no record found, the police certificate will indicate such.

In many immigration cases you may be requested by relevant Government to present Police Clearance Certificate from another country where you have resided for some time. If you are going through immigration process, you will definitely be asked for such a certificate.

Information which might help

Relevant document: Certificado De Registro Criminal (Criminal Registry Certificate).

Apply to the address above.

Provide:

• one passport size photo
• Declaro do Domicilio signed by the Chief of Village or Sub District Administrator
• passport and National Timor-Leste ID card (for citizens), and
• a letter from your employer or embassy.

Forms are available from the Office of Civil Registrations.

Fee: there is no fee for the certificate.

Note: you must apply in person or provide a proxy, procuracao, for a third party to attend in person on your behalf.

Other uses of the Document/Certificate

Everyone who wants to a visa must be of good character and will be assessed against the character requirements. As part of your visa application, you might be required to provide a police clearance certificate or other evidence to satisfy the character requirements.

External Links

Timor-Leste Official Government Website

Ministerio da Justica (Ministry of Justice)

Institutional Links

Governments Contacts

Others

The Department of Civil and Criminal Identification

The Department of Civil and Criminal Identification is the service responsible for collecting, processing and storing individualizing elements of every citizen, in order to establish their civil and criminal identity.

The Department of Civil and Criminal Identification:

• Issuing identity cards, passports, border pass, certificate of good behavior and provide the necessary support for registries in the exercise of its powers in civil identification and criminal record;
• Organize and update the central file civil identification, border passes and passports;
• Sign up and issue the Certificate of criminal record, as well as providing information relating thereto;
• Organize and maintain files and updated data from criminal records
• To collect the necessary statistical information processing and integrated data from criminal records;
• Ensure, protect, secure storage, the security and confidentiality of all documents in civil identification, criminal records, passports and passes the border;
• Develop all activities related to the process of issuing passports service, ordinary passports, passports for foreigners and border passes;
• Perform other duties as assigned by law or delegated by the Country Director.